Minutes of PCC Meeting - Monday 21/3/2022
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Present:
Rev Charles (Chair), Rachel Cooper: Ian Corden: May Davis: John May: : Rachel Partridge: Susan Turner; Graham Nuttall.
1.Opening prayers
2.Apologies:
Chris Catlin, Sybil Randle:Ken Sleeman
3 Declarations of interest:
There were no declarations of interest.
4.Minutes of meetings held on 23 02 2022 and 21 2 2022
The minutes of the above meetings were unanimously accepted as a true record.
5.Matters Arising:
Logo:
CH showed the logo of choice which received favourable comments. This will
be introduced on the lead up to Easter. CH will investigate the possibility of badges featuring the logo.
Bell Restoration:
Minutes of the meeting on 21 2 2022 were circulated. The first survey will take place on 8th April 2022.
Church Noticeboard:
The suggestion to make a public appeal for funding was suggested and it was agreed to
discuss this at the next meeting.
Natasha’s Law:
It was confirmed that this law is being adhered to at the coffee mornings and other Church events.
Big Conversation:
A successful meeting was held - IC and RC are arranging to meet with CH to feedback following which an action plan will be drawn up.
Platinum Jubilee:
CH reported on discussions from the Platinum Jubilee Village Committee and the events planned. RC suggested a “Parish Lunch” – it is a likely that there will be an event in the Village on the Saturday which could be attended. A Flower Festival at St James over the Jubilee weekend is being planned. Members from St Botolphs will contribute to this. Funds needs to be raised to finance this which ST will organise . Refreshments will be served during the Church opening times and a rota will be established to cover this.
The programme looks as follows:
Thursday 2 6 2022 4.00 p.m. Town Crier
Beacon Lighting
Bellringing from 19.52 – 20.22
Ecumenical service in the rec
Friday 3 6 2022 Picnic in the Park – Rec
Saturday 4.6.2022 Coffee Morning
Sunday 5.6.2022 Pentecost
Street Party, with guests invited from school and retirement communities
- Vicar’s Report:
Please see attached report
- Vision for the next 5 years:
https://www.coventry.anglican.org/our-vision.php
Bishop Christopher recorded a video which can be accessed via the above website. This was discussed and differing views shared.
- Reports from Sub-Committees:
(a) Buildings Sub-Committee:
There had been no meeting but it was reported that Grass Cutting is due to start in April but it may be necessary to arrange an earlier cut due to the growth
Extension to the cremation plot is due to be carried out by the end of March. GN will obtain a quote to remove the soil in the churchyard.
The hedge between the churchyard and bowling club ground was discussed and CH will have a conversation with the relevant people about some kind of screening between the two areas.
b.Worship Sub-Committee:
CH raised the return of the common communion chalice, and after some discussion it was agreed that this should be re-introduced on Easter Sunday – it would be the choice of individuals to partake of this. It was also agreed to return to sung liturgy and passing round the offertory plate. The singing of two hymns would continue and CH would make a decision about members of the congregation delivering the communion elements. CH detailed the services for Holy Week.
- Finance Sub-Committee:
The annual accounts for 2021 had been circulated and were approved. In his absence CC had circulated some notes on the current financial status,
CH commented that the Parish Giving Scheme had proved beneficial and mention of this facility will be emphasized at the APCM.
- Safeguarding Update:
There was no update on this occasion. Further safeguarding training is being arranged.
- Charitable Giving:
St James “charitable giving” was discussed and various views expressed on how we should manage this in these challenging financial times remembering that
St James is a charity. It was agreed to ask the Finance Committee to discuss this and offer some advice.
- Website:
Comments had been received that the website was rather difficult to navigate – this is the original website which was created and is not a criticism but an observation. It was agreed that it would be worth CH, IC and DC having a “brainstorming” session to discuss this.
- Any other business:
There was no other business.
- Date of Next Meeting:
Monday 25 04 2022 at 7.30 p.m.
- The meeting closed with the Grace.
PCC Meeting Minutes Monday 21/02/2022
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St James Church BULKINGTON
Present:
Rev Charles (Chair), Ian Corden, May Davis, John May, Rachel Partridge, Susan Turner, Sybil Randle
1.Opening prayers
2.Apologies:
Chris Catlin, Rachel Cooper
3 Declarations of interest:
There were no declarations of interest.
4.Bell Restoration Project:
Gerald Trevor attended for this item.
1 Who is going to manage the project
Gerald detailed his experience both as a professional and with previous bell
restoration projects and is willing to act as Project Manager.
2.How much disruption is there likely to be to the function of the church?
All of the work will be undertaken behind the wooden doors which lead into the choir area – there may be some noise but if there were to be a Church function the bell restoration work could be tailored to suit.
3. How long is the project likely to take
The scale of the work was detailed and the time span is likely to be around 5 months.
4.How much contingency funding is in the quote?
There are several variables in this which Gerald discussed and this figure cannot be approximated at the moment until further surveys/issues have been resolved and the gift aid has been calculated on the pledges. However, there is a recognised figure for this type of work and a 5% contingency needs to be built in.
5. Where are the pledges coming from which are mentioned in the quote?
For the time being the donors wish to remain anonymous but Gerald reassured the PCC that they are known to him and bona fide.
6. Geoff has kindly offered to fund the VAT in the first instance – should his situation change can we be certain that we will be able to access these funds?
Should Geoff’s situation change and his offer was not available Gerald and Joy would fund the VAT in the first instance
7. Looking at “next steps” should we not be considering that further grant applications and confirmation of donations and pledges should be top of the list before any
order is placed?
This is the recommended order for the process by the Central Council for Church the Church Bell Ringers Association.
8 If and when this happens, is Adrian Dempster’s fee included in the quote?
No, but the Bell Ringers’Fund will cover this.
9 Who is going to approach the potential donors?
Geoff, Joy and Gerald will accept responsibility for this. There is advice available from the Central council of Bell Ringers who offer guidelines.
10 Who is going to submit the faculty?
Rev Charles will do this supported by information and documents from Graham and the Bell Ringers. There is a Diocesan Bell Ringers’ Advisor who will be able to support this process. The PCC will pay for the faculty.
11 Are Taylors going to charge for producing detailed specifications and drawings?
No, there will be no charge for this.
12 How are the old bells disposed of ?
Gerald detailed various disposal methods but this is as yet undecided.
Additional comments:
There is a significant marketing opportunity within this project as there will be a time when the old bells to be viewed within the Church and for the new bells to be viewed before they are hung. This is a time to engage and involve the community within the fund raising element of the project.
Rev Charles thanked Gerald for his time and expertise.
The PCC considered the answers and unanimously agreed that the Bell Ringers’ should be instructed to go ahead - this needs to come back to the PCC when the Faculty has been approved. It should be noted that there is no cost to the PCC (apart from the payment of the faculty) until this point.
5. Safer Recruitment and People Management:
There was a significant discussion on this and it was agreed that the only activity which falls into this category is Seashells but further consideration should be given and guidance sought regarding the Pastoral Team
Rev Charles confirmed that there are only a few elements of the recruitment process which need to be completed for the members of the Seashells volunteers and he will deal with these.
It was agreed that Café Church did not fall into this category. However, a risk assessment needs to be undertaken . Rev Charles will deal with this.
Further discussion took place on safeguarding and the safeguarding dashboard which Sue, as SO, will bring up to date.
A further Safeguarding Training session will be arranged by Sue.
The PCC has processed the Safer Recruitment and People Management regulations which were issued by the Diocese.
6. The Meeting closed with the Grace.
Connect Group
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On Wednesday 18th May 7:30pm at the Vicarage, we will be starting a new midweek group called Connect.
It’s an opportunity to connect with God and one another during the week.
We will spend some time exploring the Bible readings from the previous Sunday and pray together.
Please contact This email address is being protected from spambots. You need JavaScript enabled to view it.if you are interested or to find out more
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