PCC Minutes for the meeting 6th July 2021
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These minutes are available as a download in PDF or as a Word document by clicking on the attachment link at the end of this page
Present:
Rev Charles (Chair), Chris Catlin: Rachel Cooper: Ian Corden: May Davis: John May: Graham Nuttall: Sybil Randle: Rachel Partridge: Sue Turner
1. Opening prayers
2,Apologies Ken Sleeman,
3, Declarations of interest: Ian declared that he had received information/quote from a relative regarding the logo.
4.Minutes of meetings held on 22 04 2021 and 23 05 2021The minutes of the above meetings were unanimously accepted as a true record.
5.Matters arising
(a) Sounds System: An updated and additional quote had been circulated. The Finance Committee had considered this expenditure and in their minutes of 21 06 2021 had detailed how the maximum cost could be met. The installation of wi fi was discussed with costings - Graham felt he could achieve more favourable quotes and will do this for the next meeting .
In answer to a question regarding other potential major short term expenditure, the repair to the kitchenwindow was discussed but it was unlikely this would need to be addressed in the near future.
The PCC unanimously agreed to approve the expenditure on a new sound system. Ian, David and Rev Charles will take this forward and obtain the necessary authorisations from the Diocese.
(b) Church Logo: Enquiries made from established companies indicate that the approximate figure for the design of logo is likely to be around £480.00. It is possible that there may be freelance designers who would offer a cheaper price. The purpose of a Church Logo was discussed and it was agreed that it was necessary to identify St James and update the Church’s image within the community and further afield. It was unanimously agreed that the scallop shell should be the basis of the design and other ideas were put forward. It was agreed that suggestions would be sought from parishioners via the weekly newsletter and these should be sent to Ian. It was commented that attention needs to be directed to the content of the notice board at the entrance to the Churchyard and this was noted.
(c) Cremation Plot: Graham reported that further quotes had been obtained and Hacketts at £420.00 came in as the most favourable. This would allow a further 21 plots. The PCC unanimously agreed to go ahead with this quote and Graham will obtain a faculty and deal it. Rev Charles pointed out that there is some urgency with this as additional space is required in September
(d) Pastoral Group: The role description for the Pastoral Team Co-ordinator has been obtained and Rachel Partridge had offered to fulfil this role. Further steps will be taken to progress this Group.
(e) Memorial Plaque: Permission needs to be sought from the Archdeacon and Graham will send the details. May to forward the wording to Graham. It is anticipated that this will be sited on the wall in the Vestry.
(f) Toddler Group: An initial meeting had been held to which interested church members had been invited and Rev Charles reported that there had been a positive outcome - further action will be taken on this.
6. Vicar’s report: Rev Charles updated the PCC about the formation of a midweek toddler group, aiming to start in the Autumn, along with the ‘Growing Faith’ cluster. This is a sharing of resources around children’s and families ministry through the links between school, Church and home.
7. Appointment of Vice Chairman: John May was nominated and unanimously voted as Vice ~chairman.
8. Standing Committee: The purpose of the Standing Committee was defined as a point of referral for the Vicar and for the making urgent decisions in between PCC meetings. The Members are Vicar,Treasurer, Church Wardens and PCC secretary plus one other PCC member – Ian was unanimously approved for this role. It was agreed that up to £1000.00 could be authorisedby the Standing Committee before referral to the PCC.
9. Review of Sub-Committees:
Buildings Sub-Committee - This Committee had not met recently. However, it was agreed that it would be useful for a meeting to be held prior to the PCC meetings so that up to date issues could be brought forward and discussed.Post Meeting Note: Members of this Committee are:Rev Charles: Brian Choules Peter Gordon John May Graham Nuttall Sue Turner (chair) Rachel Partridge
Worship Committee: Rev Charles has informally contacted members of this Committee although no formal meeting has been held. Post Meeting note: Members of this Committee are:Rev Charles, Ken Sleeman, Sue Turner, Audrey Watkins, Kerry West and Ian Corden
Finance Committee:This Committee meets before each PCC meeting.Post Meeting Note: Members of this Committee are:Rev Charle,s Rachel Partridge, Sue Turner, Kay Whitehead, Michael Whitehead, Vic Brindley and Chris Catlin
10. Reports from Sub-Committees:
(a) Buildings Sub-Committee No meeting had been held.
(b) Worship Sub-Committee:No formal meeting had been held.
(c) Finance Sub-Committee: Minutes of the meeting held on 21 06 2021 had been circulated together with the applicationf or a reduction in the Parish Share, Budget for 2021 and financial projections for 2021.
As at the end of June we are £7500 up on our budget - mainly due to increases in the giving and funeral fee income and overheads being lower than expected. The Finance Committee considered paying more towards our Parish Share. £14,000 so far this year. With some doubt over future wedding fee income the recommendation was to leave the request to reduce the parish share as it was. Since the Finance Committee met advice has been received that the final payment for the mobile phone mast was the one received in June. There will be no payment in September reducing the income further. The final draft of the parish share reduction application has now been completed and can be submitted. All outstanding funeral director invoices have been collected. The buildings insurance is being renewed with the existing company, Trinitas, this month. The bell ringers have reported ongoing movement in the tower - this was discussed and it was unanimously agreed that the insurance company should be advised -- Chris will deal with this.The Chairman thanked Chris for his commitment in ensuring the ongoing financial stability of St James.
11.PCC Vacancy: There is a vacancy for another member to join the PCC. If any existing member has thoughts on someone who may be interested /willing to serve and feels a for a face to face approach would be beneficial , please advise Rev Charles.
12. Restoration of Bells - Rev Charles reported that he had been invited to attend the AGM of the Bell Ringers.Their disappointment at the initial refusal of the PCC for the Restoration of the Bells at the time the application was made was raised and they requested the PCC to now reconsider this. A lengthy discussion took place taking into consideration of the many aspects of this request. In conclusion it was agreed that Chris Catlin, Rachel Partridge and Rev Charles should meet with two representatives from the Bell Ringers to initiate discussionon the way forward. Rev Charles will deal with this in the first instance.
13. Safeguarding Update:There was nothing to report
14. Eco Audit – energy consumption:The Diocese has offered an eco audit free of charge and it was agreed that thisshould be accepted.
15. Any other business - The Queens Green Canopy Project;Graham discussed briefly the above project , the details of which can be found inthe websites detailed. Further discussion will take place on this in due course. https://www.royal.uk/queens-green-canopy https://www.woodlandtrust.org.uk/planttrees/schools-and-communities/
16.Date of next meeting –14/09/2021
17.Closing prayers - Ian
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PCC Minutes for the meeting 22nd April 2021
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MINUTES OF PCC MEETING ST JAMES CHURCH BULKINGTON
Tuesday 22 04 2021
Present:
Rev Charles (Chair),Vicki Buckley: Chris Catlin: Rachel Cooper: Ian Corden: May Davis: John May: Graham Nuttall: Sybil Randle: Rachel Partridge: Sue Turner
- Opening prayers
- Apologies Ken Sleeman, Iris Duggan
- Declarations of interest: There were no declarations of interest
- Minutes of meeting held on 2 03 2021 The minutes of the meeting held on 2 3 2021 were unanimously accepted as a true record.
- Matters arising
Extension to Remembrance Garden:
Graham reported that the quote from Hacketts was £400.00 which he thought was expensive.
Graham will make further enquiries about costings and will approach W S Gardens.He will also find out if a faculty is required.
Commemorative plaque :
Graham will make further enquiries regarding a faculty.
Neighbourhood Group:
Ian had submitted a comprehensive report which had been circulated, the content of which
was a valuable basis for discussion. The key issues which came out of the discussion were:
Activities to encourage children and young people in to Church
The establishment of a midweek toddler group and regular Sunday school were discussed and Rev Charles will seek key people who would be interested in involvement with these activities.
Develop a Church logo
In an attempt to avoid costs suggestions were to invite village folks to submit designs within specificparameters.The other suggestion was to find out how much it might cost to have this designed professionally – Ian agreed to do this and declared that he had a family member who may be able to assist.
Utilise Social Media
It is recognised that this is an area where many people look for information, and this has been especially evident since the start of the pandemic - it is an essential tool for St James to reach the local community and beyond.
Rev Charles thanked Ian for the work he had undertaken on this.
The Pastoral Care Group is to meet on Sunday 25 04 2021 following morning service.
- Vicar’s report:
Please see attached – to follolw
- Reports from Sub-Committees:
(a) Buildings Sub-committee:
There had been no meeting since the PCC last met.
Graham gave an update on the state of the kitchen window – in summary, it is not
dangerous and if this were to occur, steps can be taken to make it safe. The cost is likely
to be significant and it would take about 18 months to obtain the services of a stonemason.
It was unanimously agreed to leave this matter for the time being.
(b) Worship Committee:
There had been no meeting during lockdown.
It was agreed that the evening services should remain at 6.30 p.m. during the summer months.
(c) Finance Sub-Committee:
The report from Chris had been circulated. Sue confirmed that she would arrange for the funds from the Flower Account to be transferred. Chris confirmed that the application for the reduction in the Parish Share is in the process of completion.
Future expenditure was discussed in relation to the sound system and internet access.
It was unanimously agreed that both items were priorities and further detailed costings were
required before proceeding.
- Safeguarding update:
Sue discussed the documents which had been circulated previously and answered some
questions which were raised. Further safeguarding training is to be arranged when it is
safe to do so.
- APCM 23 05 2021
The term of office for John and Graham expires this year and Rev Charles has asked if they
would both consider standing again. Rev Charles thanked John and Graham for their significant contribution during their period of office. Nominations will be sought for Church Wardens and a Synod Representative.
- Date of Next meeting: 6 July 2021 at 7.00 p.m.
- Closing prayers.
MD/22 04 2021
PCC Minutes for meeting 23rd May 2021
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MINUTES OF PCC MEETING ST JAMES CHURCH BULKINGTON
On Sunday 23 05 2021
Present:
Rev Charles Higgins (chair) Rachel Cooper Chris Catlin: Ian Corden: :John May : Graham Nuttall: Sybil Randle: Rachel Partridge: Sue Turner:
In attendance:
May Davis
1 Appointment of Treasurer:
Chris Catlin agreed to stand for office for a further year and this was unanimously approved.
2 Appointment of Secretary:
May Davis agreed to stand for office for a further year and this was unanimously approved.
Date of next meeting:
6 07 2021
The meeting closed with the saying of the Grace.
MSD/12 10 2020
Annual Parochial Church Meeting
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This year's Annual Parochial church meeting was held on Sunday 23rd May in Church.
Vicar’s Welcome
A very warm welcome to the Annual Parochial Church Meeting(APCM) for this year. During this meeting we will look back on 2020,look forward to 2022, as well as fulfilling our legal duties to this parishthat has been entrusted to our care.
Our meeting this year will focus on the question “How do we tellthe story of 2020?” What follows is a number of answers to thatquestion from many parts of the Church community and wider parish.
As I read through these reports, there is undoubtedly evidence of thepain that the pandemic has caused – 2020 has been a year totallyunexpected and wide-reaching in its impact on our lives. At the sametime, I am also profoundly moved by the creativity and determinationon show here from everyone at St James who have found new andinnovative ways to be a valued part of the Bulkington community andto keep on meeting together. Whether it is the Café Church teamputting together video services to the Bell ringers continuing to meet,and everything in between. I shall present a fuller spoken report to theAnnual Meeting on 23rd May 2021, which will explore 2020 using threekey words: lament, celebrate, hope.
For all the twists and turns of this past year, we have journeyedtogether, for which I am so grateful. I would like to thank Sue andRachel, Ken, the PCC, and each and every member of St James who serve God, noticed and unnoticed. As ever, I am especially grateful to Vicky Buckley and May Davis for preparing the electoral roll, and toMay for her tireless efforts drawing up the paperwork for the APCMand preparing this report.
With every blessing, Charles
Churchwardens’ Report
Being very new to the role of Churchwarden, I am finding everything alearning curve at the moment. Thankfully Sue is always on hand and stillshouldering the majority of the responsibility.
Having my contact details on the website and access to thechurchwardens’ email were some of the first steps and this began toopen up some of the queries to be dealt with which range fromfunerals, baptisms, graves, replacement certificates, bins, churchservices and food parcels to name but a few.
This last year has been a learning curve for us all and we have had toadapt the in–person worship to satisfy the Covid 19 guidelines whichinvolved reviewing risk assessments and cleaning rotas etc. At timesthe only services we could hold have been online services and thesafety of all the Church family has been paramount when making thesedecisions.
We have enjoyed trying out different types of worship, such as theCarol Service in the church grounds and involving the church in thecommunity with The Wreath Festival, prayer walk and Easter Trail.We have opened the church for Bulkington Volunteers to pack anddistribute their food parcels to help families in need across the village.We have delivered daffodils to some of the Church family for Mother’sday and an Easter Message too.
Supporting Charles to enable his paternity leave to spend precious timewelcoming baby Rowan and supporting Emma was important, and wewere able to continue with the day to day running of the churchwithout too many hiccups. The support of other clergy was welcomedin taking the services for us.As someone who likes an instruction book, I find this role doesn’treally come with one but I see the job of Churchwarden as supportingCharles and the church congregation, and sometimes liaising between the two. 5 The biggest benefit to this role is the massive amount of support wereceive from everyone at St James and we would like to thank you all.It really is a team effort and everyone is willing to take a part. There isa small army of volunteers who work behind the scenes to keep thechurch going on both a day-to-day basis and long term. I am not goingto list everyone for fear of missing someone out but please be awarethat your support is very much appreciated. One thing is very clear:that without these people the church would struggle to function. So‘Go team St James!!!!’ you are awesome!!As we now begin to take the first tentative steps out of the pandemicrestrictions it gives us an opportunity to not only welcome morepeople back into the church building but also to build on the onlinelinks we have made within Bulkington Community as a whole.Last but not least, we thank Charles for his tireless support and guidance.
Rachel Partridge (on behalf of wardens Rachel Partridge and SueTurner
The full booklet that was issued at the meeting is available for you to download and read at your leisure
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| APCM Booklet |
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