St James Church  BULKINGTON           

Present:

Rev Charles (Chair), Ian Corden, May Davis, John May, Rachel Partridge, Susan Turner, Sybil Randle

1.Opening prayers

2.Apologies:

Chris Catlin, Rachel Cooper

3  Declarations of interest:

There were no declarations of interest.

4.Bell Restoration Project:

Gerald Trevor attended for this item.

1 Who is going to manage the project

Gerald detailed his experience both as a professional and with previous bell

restoration projects and is willing to act as Project Manager.

2.How much disruption is there likely to be to the function of the church?

All of the work will be undertaken behind the wooden doors which lead into the choir area – there may be some noise but if there were to be a Church function the bell restoration work could be tailored to suit.

 3. How long is the project likely to take

The scale of the work was detailed and the time span is likely to be around 5 months.

4.How much contingency funding is in the quote?

There are several variables in this which Gerald discussed and this figure cannot be approximated at the moment until further surveys/issues have been resolved and the gift aid has been calculated on the pledges. However, there is a recognised figure for this type of work and   a 5% contingency needs  to be built in.

5. Where are the pledges coming from which are mentioned in the quote?

For the time being the donors wish to remain anonymous but Gerald reassured the PCC that they are known to him and bona fide.

6. Geoff has kindly offered to fund the VAT in the first instance – should his situation change can we be certain that we will be able to access these funds?

Should Geoff’s situation change and his offer was not available Gerald and Joy would fund the VAT in the first instance

7. Looking at “next steps” should we not be considering that further grant applications and confirmation of donations and pledges should be top  of the list before any

order is placed?

This is the recommended order for the process by the Central Council for Church the Church Bell Ringers Association.

 8 If and when this happens,  is Adrian Dempster’s  fee included in the quote?

No,  but the Bell Ringers’Fund will cover this.

 9  Who is going to approach the potential donors?

Geoff, Joy and Gerald will accept responsibility for this. There is advice available from the Central council of Bell Ringers who offer guidelines.

10  Who is going to submit the faculty?

Rev Charles will do this supported by information and documents from Graham and the Bell Ringers.  There is a Diocesan Bell Ringers’ Advisor who will be able to support this process. The PCC will pay for the faculty.

11 Are Taylors going to charge for producing detailed specifications and drawings?

No, there will be no charge for this.

12   How are the old bells disposed of ?

Gerald detailed various disposal methods but this is as yet undecided.

 Additional comments:

There is a significant marketing opportunity  within this project as there will be a time when  the old bells to be viewed within the Church and for the new bells to be viewed before they are hung. This is a time to engage and involve the community within the fund raising element of the project.

Rev Charles thanked Gerald for his time and expertise.

The PCC considered the answers and unanimously agreed that the Bell Ringers’ should be instructed to go ahead -  this needs to come back to the PCC when the Faculty has been approved. It should be noted that there is no cost to the PCC (apart from the payment of the faculty) until this point. 

5. Safer Recruitment and People Management:

There was a significant discussion on this and it was agreed that the only activity which falls into this category is Seashells but further consideration should be given  and guidance sought regarding the  Pastoral Team

Rev Charles confirmed that there are only a few elements of the recruitment process which need to be completed for the members of the Seashells volunteers and he will deal with these.

It was agreed that Café Church did not fall into this category. However, a risk assessment  needs to be undertaken . Rev Charles will deal with this.

Further discussion took place on safeguarding and the safeguarding dashboard which Sue, as SO, will bring up to date.

A further Safeguarding Training session will be arranged by Sue.

The PCC has processed the Safer Recruitment and People Management regulations which were issued by the Diocese.

6. The Meeting closed with the Grace.